The basic subscription includes storage space for your files (One Drive), one mailbox (Exchange), one documentary portal (SharePoint), one videoconferencing application (Teams) and the Office desktop software. (Word,Excel, PowerPoint and Outlook) Your own domain name can be added for your mailboxes. Your data is hosted in the Microsoft data-centers in Switzerland. This product allows companies to dispose of a collaborative IT-environment which is operable in remote mode (home office).
What do you understand by collaboration?
We speak about users being able to work together. They can for example share the same files or use Teams to plan video-conferences and chat. The calendars can also be shared and consulted via Outlook or your smartphone. The document portal is very useful for the digitization of your internal procedures.(Document approbation, check-lists, expense claim validation...). It allows you to transform written procedures into a digital version. "Co-Authoring" is also possible, which means that multiple users can work on a document at the same time.
How to secure access to Office 365?
Several measures must be taken when using Microsoft 365. As it is a cloud service, special attention has to be paid to the configuration of the service.
The first step of the securing process consists of setting up a double authentication (MFA) for all the users. When connecting, the user will always have to prove his identity with a second authentication factor. (Login + password + confirmation on smartphone) Other measures can also be added like for example: - The management of devices which access to your data - An advanced mail service configuration - The definition of the rules for document sharing - The setup of the "Least Privilege" principle
At Cactus Info, we propose an audit of your 365 environment. This audit allows you to get an idea of the actions of improvement that need to be implemented.
How to migrate your data to Microsoft 365?
It depends on your actual environment. The very first step of a migration is to do an inventory of your IT infrastructure. As soon as the source of your data is identified, it will be possible to establish a plan for the migration to Microsoft 365. The next step will be to copy the data (mailboxes and files) to your new storage space. All of that without forgetting to reconfigure the computers and smartphones that access to the information. As you will have understood, accompanying the users is the top priority! Like with all projects it will be necessary to plan, test and documents the operations.
What is the duration of the engagement?
The duration of the engagement is one year. All prices exclude VAT. The 365 subscription comes with a management service of your IT environment. Cactus Info takes care of your IT with an annual support credit. But what is this service?